Time Card Instructions
Filling Out Your Time Card
- Company Name: Write the name of the company at which you are working.
- Employee Name: Write your name.
- Hold/Mail My Check: Check the appropriate boxes to indicate whether you’d like your paycheck to be mailed to you, or held at either our Gig Harbor or Poulsbo office for you to pick up.
- Week Ending Sunday: Write the date of the Sunday that follows the first day of the week that you worked. For example: If you worked on Monday, September 1st and Tuesday, September 2nd, your week ending date is Sunday, September 7th. Write it in MM/DD/YY format: 9/7/08.
- Accident/Injury: Check the appropriate boxes to indicate whether or not you’ve had an on-the-job injury during the workweek, and whether or not you sought medical attention for any injury that occurred.
- Employee Signature: Sign your name.
Noting Your Hours
After each day you work:
- Write the date, time you started,t ime you finished, and the number of minutes you took for lunch in the appropriate boxes
- Calculate the total number of hours you worked, round to the nearest quarter-hour, and write this number in the “Hours” boxFor example: 6 hours and 5 minutes becomes 6 hours; 6 hours and 10 minutes becomes 6.25 hours
At the end of the week:
- Add all of the hours you worked and write the total in the “Total hrs.” box
- Have your supervisor complete and sign the Client section of your time card
Note: A supervisor’s signature is required for timely processing
Submit Your Time Card
- Drop it off at either of our offices
- Photocopy and fax it to (253) 857-6652
- Scan and email it to jobs@westsoundworkforce.com
- Mail it to 5790 Soundview Dr. Ste 103, Gig Harbor, WA 98335
Your time card is due by 5:00 pm on Monday: If you turn your time card in after the 5:00 pm deadline on Monday, your paycheck will be delayed by one week.
Incorrect or incomplete time cards: Time cards that are missing required information or that have errors will take longer to process and may delay your paycheck.
Make sure your time cards are neatly and correctly completed, and that they are signed by the client. Contact us right away if you are having difficulty obtaining a client signature.
- The white sheet: West Sound Workforce’s copy
- The pink sheet: Your copy
- The yellow sheet: Client’s copy
Other Information
- Keep a copy of your time card for your records: Save a copy of every time card to retain proof of all of your hours worked. The pink sheet is yours to keep.
- If you work for more than one client a week: You will need to submit a separate time card for each client that you work with during a week.
- Overtime: You will be paid overtime if you work more than 40 hours in a week. The client company MUST approve overtime in advance.
- Lunch breaks: State law requires that you be offered a minimum of 30 minutes for a lunch break if you work more than 5 consecutive hours. If you choose not to take a lunch, write “voluntarily waived lunch” wherever you can find room on your time card, and indicate the date it happened.If you are being refused a lunch period, contact West Sound Workforce as soon as possible.
- Having your check mailed: We will mail your paycheck to the address you put on your W-4 form. Checks are mailed on Thursdays and generally arrive by Friday or Saturday.We cannot control and are not responsible for what happens to your paycheck after it is put in the mail. If you do not receive your check by Saturday, leave us a voicemail message so that the issue can be addressed first thing Monday morning.
- Having your check held: Checks are available for pick up on Fridays after 8:00 am. You may have another person pick up your check for you if you notify us beforehand to make arrangements.